DocPDF Sharing Community - File Manager - PDF Files

image

Special Event Emergency Planning

special event emergency planning checklist: considerations (as of july 1, 2021) during the planning stage of an event, organizers
29 Jan, 2023
Date
674.65 KB
Size
2459
Views
1469
Downloads
A
Pic
Pic
Pic
S
Pic
P
Pic
+42

Start relevant disscusion about this document:

Preview PDF

Showing preview pdf file

Drop related files here or click to upload.

Upload up to 10 files

Related Files

Showing 7 files
Icon
O SPECIAL COURT FOR SIERRA LEONE JOMO KENYATTA ROAD
o special court for sierra leone jomo kenyatta road • freetown • sierra leone phone: +1 212 963 9915 extension: 178 7000 or +39 0831 25
Icon
MOLECULAR BIOLOGY AND BIOCHEMISTRY SPECIAL PERMISSION FORM UNDERGRADUATE RESEARCH
molecular biology and biochemistry special permission form undergraduate research credit courses please return this completed form to
Icon
SPECIAL MOBILITY SERVICES RIDESOURCE VEHICLE MAINTENANCE PROGRAM POLICY IT
special mobility services ridesource vehicle maintenance program policy: it is sms policy to maintain vehicles and equipment in order
Icon
FINANCING AGREEMENT SPECIAL CONDITIONS THE EUROPEAN COMMISSION HEREINAFTER REFERRED
financing agreement special conditions the european commission, hereinafter referred to as the commission, acting on behalf of the
Icon
FORMING A PHYSICAL THERAPIST ASSISTANT SPECIAL INTEREST GROUP AMERICAN
forming a physical therapist assistant special interest group american physical therapy association revised april 2017
Icon
APPLICATION FORM FOR THE CHANGE OF SPECIAL EQUIPMENT MANUFACTURE
application form for the change of special equipment manufacture license application no.: original name of manufacturer manufa
Icon
OMES FORM 18A REVISED 1212 AGENCY SPECIAL ACCOUNT APPLICATION
omes form 18a revised 12/12 agency special account application asa number agency number
Sharing community where you can transfers and download files. At present more than 1.000.000 documents are submitted to our system. Do you need us to host your document? You can upload documents for a free. Invite DocPDF Collaboratorsto create great outstanding read to read community.
- Followers
- @DocPDF
- #DocPDF
SPREAD KNOWLEDGE - SHARE IT! Copy and paste the link wherever you want and start sharing!
Link:

Transcript

Special Event Emergency Planning Checklist: Considerations
(As of July 1, 2021)
During the planning stage of an event, organizers should consider
areas such as security, weather, fire, safety, and potential risks.
This checklist is not all inclusive, but a guideline document to plan
accordingly.
Contact the Purdue University Fire Department (PUFD) at 7654946919
for any fire related or emergency medical service questions. If PUFD
has representatives at the event, document this information. Call 911
for all emergencies.
Chief Kevin Ply is the primary PUFD contact.
Contact the Purdue University Police Department (PUPD) at 7654948221
for any event management details and security issues. If PUPD has
representatives at the event, document this information. Call 911 for
all emergencies.
Sgt Nick Crosby is the primary PUPD contact.
Event organizers should establish a chain of command so decisions can
be relayed in a timely manner.
Onsite leader main contact (name/phone)
Event organizers should establish a safety officer to work safety
issues and monitor weather conditions.
Safety officer main contact (name/phone)
Event organizers should have a process to monitor the possibility of
severe weather while onsite. There are many services that can be
utilized to track weather conditions. Here are a few sites to
consider:
Local TV and Radio broadcasts
http://www.wlfi.com/weather
National Weather ServiceIndianapolis
https://www.weather.gov/ind/
NOAA Weather Radio (NWR) Broadcasts continuous weather information
directly from nearest NWS office
http://www.nws.noaa.gov/nwr/
AccuWeather
www.accuweather.com
Weather Bug
http://weather.weatherbug.com/
Weather Channel
www.weather.com
Weather Underground
https://www.wunderground.com/
*
Bolded items denote free app download for iPhone, Droid,
Blackberry and Windows
Event organizers should establish a notification system so information
can be relayed quickly to event workers. Consider using radios and/or
cell phones. Document the contact numbers in your written
communication plan/procedure.
Brainstorm possible natural and humancaused emergencies. Consider the
following:
*
Possible preformatted warning messages (a list of attached
preformatted messages is attached)…adjust wording as needed.
*
Evacuation locations/routes (preplan an evacuation route and
discuss with event organizers/participants).
*
Shelterinplace locations (discuss possible locations with
building managers).
Since there may be limited areas to shelter people, monitoring the
weather conditions will be imperative. Safety officer should track any
approaching severe weather to allow ample time to notify event
participants. Weather patterns that deserve serious consideration are
tornados and thunderstorms with lightning.
Coordinate shelterinplace locations with impacted building deputies
to ensure they are available for use. Consider the following:
*
Size of location to meet the population need.
*
Any building alarms.
*
Key/swipe cards to open facility (if applicable).
*
Process to inform event attendees of where to shelter.
Consider “what if?” scenarios. How would you respond if the following
situations—including, but not limited to—occurred?
*
If the AllHazards Outdoor Warning Sirens are activated for a
Tornado Warning where are your shelter locations?
*
If an active threat, such as an active shooter on campus, what
would you do? Consider trying to “run”/escape, “hide”/shelter in a
safe location based on situational awareness, or “fight”/take
action.
Review the RISK MANAGEMENT FOR STUDENT ORGANIZATIONS information on
the Student Activities and Organizations website…will help answer
questions and anticipate proactive steps to take should emergency
situations arise.
Major events may require a meeting with an event planning committee to
discuss in greater detail safety, security, and risk detail (such as
chain of command, communication procedures and emergency response).
The committee may include departments from:
*
Business Office for Student Organizations (BOSO)
*
Convocations/Hall of Music (HOM)
*
Emergency Preparedness
*
Grounds
*
Student Activities and Organizations (SAO)
*
Purdue Fire Department (PUFD)/Purdue Police Department (PUPD)
*
Risk Management
*
Safety & Security
NonEmergency Contact Information
Buildings and Grounds
7654943087
https://www.purdue.edu/physicalfacilities/units/buildingsgrounds/index.html
Emergency Preparedness
7654940446
http://www.purdue.edu/ehps/emergencypreparedness/
PUFD
7654946919
http://www.purdue.edu/ehps/fire/
PUPD
7654948221
https://www.purdue.edu/ehps/police/
Fire Protection Engineering Safety
7654941424
https://www.purdue.edu/ehps/fireprotection/
Radiological & Environmental Management (REM)
7654946371
https://www.purdue.edu/ehps/rem/

RESOURCES:
Thunderstorm/Lightning/High Winds Checklist
The “Flash to Bang” method should be used by event organizers to
determine the proximity of lightning and safety actions to implement.
Continue to monitor appropriate weather services for additional
information.
1.
Count the number of seconds between the lightning flash and the
sound of the thunder, and divide that number by five. That number
is the number of miles the storm is away from you.
2.
If you can hear thunder, the storm is close enough that lightning
could strike your location at any moment!
3.
If you hear it—clear it!
4.
Do not resume outdoor activities until 30 minutes after the last
clap of thunder.
Distance
Safety Action
Less than 10 miles from any venue point
*
Event activities should be suspended.
*
All participants should immediately seek shelter.
1050 miles from any venue point
*
Event staff closely monitors the weather.
*
Event staff prepares for the possibility to shelter.
*
On site leader reviews notification process.
*
Event participants are notified of possible severe weather;
voluntary evacuation begins.
Greater than 50 miles any venue point
*
Event staff monitors the weather.
*
All event staff are informed of possible severe weather; review
emergency notification and response procedures.
High Winds
Event organizers must be vigilant of high winds and the impact the
winds may have on high standing equipment, tents, stages, etc. Theses
equipment types have different wind standards based on size,
anchoring, and type. Event organizers should make every effort to
understand the parameters and if the wind exceeds these parameters,
immediately evacuate to a safe location.
Emergency Warning Notification Checklist
Responsibilities
The On Site Leader or designated representative will provide emergency
notification to event participants as quickly as possible based on the
specific emergency incident circumstances. This checklist should not
be considered all inclusive but should be used as a guide to plan
accordingly….modify the checklist as needed.
SHELTER IN PLACE
Possible Shelter in place incidents:
*
Tornado Warning
*
Lightning in the area
*
Active threat, such as a shooting incident
*
Hazardous materials release
Normally, the On Site Leader will receive notification through the
Purdue ALERT emergency warning notification system. However, you
should be prepared to make a notification to event participants if a
shelter in place need occurs. The On Site Leader should consider the
following steps for a shelter in place incident (the most likely
shelter in place scenarios would be a Tornado Warning or lightning in
the area):
The On Site Leader should notify all event staff using their
communication plan that a shelter in place situation has been
received. Event staff should begin directing event participants to
predesignated shelter areas. Note – Event staff should seek shelter
if their safety is in immediate jeopardy.
If required use the attached precanned notification messages (adjust
as needed).
Consideration should be given to event participants who have
functional needs.
Reference the Quick Reference Guide…attached or on the EP Website: (https://www.purdue.edu/ehps/emergencypreparedness/index.html)
or the Emergency Procedures Guide for general procedures: (https://www.purdue.edu/emergencypreparedness/flipchart/index.html)
Contact 911 if emergency assistance is needed.
The On Site Leader should notify event staff when the event is over
and event participants are safe to leave their shelter. If available,
the event Public Address (PA) official and officers in squad cars
equipped with PA systems could assist in giving instructions to event
participants. The all clear for a tornado warning is normally the
National Weather Service expiration time.
Emergency Warning Notification Checklist
Responsibilities
On Site Leader or designated representative will provide emergency
notification to event participants as quickly as possible based on the
specific emergency incident circumstances. This checklist should not
be considered all inclusive but should be used as a guide to plan
accordingly….modify the checklist as needed.
EVACUATE
Possible Evacuation incidents:
*
Fire Alarm activation
*
As directed by Purdue Police/Fire personnel
Normally, the On Site Leader will receive notification through the
Purdue ALERT emergency warning notification system. Purdue University
has several different sounding fire alarms, i.e., voice, bell, siren,
etc. Basically, if an alarm is sounding inside a building you must
evacuate the facility.
The On Site Leader should also be prepared to make a notification to
event participants if an evacuation is required when an alarm has not
been activated. The On Site Leader should consider the following steps
for an evacuation incident (the most likely evacuation scenario would
be an activation of a building fire alarm system):
The On Site Leader should notify all event staff using their
communication plan that an evacuation situation has been received.
Event staff should begin directing event participants to
predesignated evacuation areas (Emergency Assembly Areas). Note –
Event staff should evacuate if their safety is in immediate jeopardy.
If required use the attached precanned notification messages (adjust
as needed).
Consideration should be given to event participants who have
functional needs.
Reference the Quick Reference Guide (attached to this EAP) or the
Emergency Procedures Guide for general procedures:
https://www.purdue.edu/emergencypreparedness/flipchart/index.html
Contact 911 if emergency assistance is needed.
The On Site Leader should notify event staff when the incident is over
and event participants are safe to return. If available, the event
Public Address (PA) official and officers in squad cars equipped with
PA systems could assist in giving instructions to event participants.
EMERGENCY ANNOUNCEMENTS
Modify as needed to address specific emergency
Repeat announcement as needed
Evacuation
Ladies and gentlemen, may I have your attention please. The Purdue
University Police Department requires you to evacuate the event site
immediately due to a [provide specific event, whether it is civil
unrest, bomb threat, HAZMAT, etc.]. At this time, we ask that you
remain calm and immediately proceed to [give exact location(s) as
provided by PUPD]. At this time, do not enter the [indicate area(s) or
other prohibited vicinities]. Any and ALL directions and instructions
of public safety officials must be followed.
Lightning in the Area
“Ladies and gentlemen, may I have your attention please. There is a
lightning approaching the area. At this time, we need you to proceed
to [building name/names] to take shelter. Please enter through the
[give directions on where to enter]. Please refrain from utilizing
telephones, cellular phones, or any other electronic/electrical
devices. Remain calm and proceed to [shelter location].
Tornado Warning
(Sirens should be activated by Tippecanoe County Emergency Management
Agency)
Ladies and gentlemen, may I have your attention please. A tornado
warning has been issued for our area by the National Weather Service.
Everyone should seek shelter immediately in a building basement or
ground floor interior hallway area that is not near doors and windows.
The following locations are available and open for shelter: [recite
building names]. They are located at [provide concise building
location directions]. Please enter through [provide directions on
where to enter for each shelterinplace location] and proceed to the
lowest level. Please be advised: If inside shelter is not available,
lie flat in the nearest depression, such as a ditch or ravine [provide
location for this if applicable].
Heat Advisory Message
Ladies and gentlemen, may I have your attention please. A heat
advisory has been issued for our area by the National Weather Service.
A heat advisory means that a period of hot temperatures and high
humidity will combine to create a situation in which heat illnesses
are possible. Please drink plenty of fluids and stay out of the sun as
much as possible. Misting stations have been set up at
to help you cool down. (If applicable) The First Aid Station is
located at , if needed. (If set up)

7

More Files

Showing 20 files
Icon
MCMASTER ALTITUDE TEAM DEVELOPMENT AND LEADERSHIP PROGRAM THIS
mcmaster altitude team development and leadership program this letter is
Icon
MEETING OF THE CLEARINGHOUSE MECHANISM INFORMAL ADVISORY COMMITTEE 9
meeting of the clearinghouse mechanism informal advisory committee 9 november 2003, montreal, canada present at the meeting were:
Icon
NOTES ON SUSDEM 97 ZAGREB 29 SEPTEMBER 1 OCTOBER
notes on susdem 97, zagreb 29 september 1 october 1997. my paper is attached. the dervish and control by phase addition to decca do seem to
Icon
SPEC ALSPX1 MPX7 STRUCTURAL PLATE SEAM SEALANT TAPE
spec alspx1 mpx7 structural plate seam sealant tape specification a.
Icon
DESIGN AND ACCESS STATEMENTS INFORMATION SHEET FOR LISTED BUILDINGS
design and access statements information sheet for listed buildings – minor works a design and access statement should explain why y
Icon
RESPUBLIKINĖS MOKSLINĖSPRAKTINĖS KONFERENCIJOS „MOTERS VAIDMUO VISUOMENĖJE TEORINĖS MOKSLINĖS ĮŽVALGOS
respublikinės mokslinėspraktinės konferencijos „moters vaidmuo visuomenėje: teorinės mokslinės įžvalgos ir praktika“ dalyvio anketa 201
Icon
SUGGESTED APA STYLE REFERENCE HALL M (2009 MARCH) PREDICTORS
suggested apa style reference: hall, m. (2009, march). predictors of body dissatisfaction among adolescent females. paper based on a program
Icon
COLLEGEOCCUPATIONAL CENTER OFFERINGS ALL COLLEGES BIOLOGY CHEMISTRY ENGLISH HISTORY
college/occupational center offerings: all colleges: biology, chemistry, english, history, liberal studies, mathematics, philosophy, physic
Icon
PSYC 9561000 SOCIAL NEUROSCIENCE OMRI GILLATH FALL 2016 OFFICE
psyc 9561000: social neuroscience omri gillath, fall 2016 office hours: by appt. tuesday 111, 518 fraser w 2:00pm – 4:50pm in 327 fra
Icon
APPLICATION FORM FOR A STORAGE PLAN UNDER THE MINING
application form for a storage plan under the mining act you are requested to complete this form correctly and in full so that your applica
Icon
28 PHỤ LỤC TIỀM NĂNG KHAI THÁC THỊ TRƯỜNG
28 phụ lục tiềm năng khai thác thị trường xuất khẩu hậu covid19 đối với một số mặt hàng nông sản của tỉnh lai châu (kèm theo công v
Icon
USING THESE QUESTIONS TO DESIGN AN INDIVIDUAL EVALUATION 1
using these questions to design an individual evaluation: 1. select questions according to the focus of your class or your c
Icon
1EARTHBIND 100 APPLICATION INSTRUCTIONS FOR DUST CONTROL NY STATE
1earthbind 100 application instructions for dust control ny state department of environmental conservation in consultation with the
Icon
MANILLA COMMUNITY PRESCHOOL INC VISITORS VOLUNTEERS AND STUDENTS POLICY
manilla community preschool inc visitors, volunteers and students policy quality area 4: staffing arrangements link to natio
Icon
TIME ALERT 201321 ISSUED 040513 PLEASE DISTRIBUTE THIS ALERT
time alert 201321 issued 04.05.13 please distribute this alert to any users within your agency who are responsible for time administ
Icon
COOPERATIVE EDUCATION TRAINING AGREEMENT STUDENT SCHOOL JOB TITLE TRAINING
cooperative education training agreement student: school:
Icon
EN COMMISSION OF THE EUROPEAN COMMUNITIES BRUSSELS C(2008) DRAFT
en commission of the european communities brussels, c(2008) draft commission regulation of on the authorisation of
Icon
PERSONALITY IN SOCIAL PSYCHOLOGY 98 PERSONALITY IN SOCIAL PSYCHOLOGY
personality in social psychology 98 personality in social psychology draft entry prepared for: gilbert, d. & fiske, s. (eds.),
Icon
INTRODUCTION APR 2006 HPUX SOFTWARE RECOVERY HANDBOOK COPYRIGHT ©
introduction apr 2006 hpux software recovery handbook copyright © 2006 hewlett packard company
Icon
CURRICULUM VITAE REPLACE WITH FIRST NAME(S) SURNAME(S) PERSONAL INFORMATION
curriculum vitae replace with first name(s) surname(s) personal information replace with first name(s) surname(s) [all cv headings are